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Title
Text copied to clipboard!Planning Coordinator
Description
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We are looking for a highly organized and detail-oriented Planning Coordinator to join our team. The Planning Coordinator will be responsible for supporting the development, implementation, and monitoring of project plans and schedules across various departments. This role requires excellent communication skills, the ability to manage multiple tasks simultaneously, and a strong understanding of project management principles.
As a Planning Coordinator, you will work closely with project managers, department heads, and other stakeholders to ensure that all planning activities are aligned with organizational goals and timelines. You will be responsible for gathering and analyzing data, preparing reports, and identifying potential risks or delays in project execution. Your ability to anticipate challenges and propose effective solutions will be critical to the success of our projects.
In this role, you will also be expected to maintain and update planning tools and software, ensuring that all relevant information is accurate and up to date. You will play a key role in facilitating communication between teams, helping to coordinate meetings, track progress, and ensure that everyone is informed of changes or updates to the plan.
The ideal candidate will have a background in business administration, project management, or a related field, along with experience in a planning or coordination role. Proficiency in planning software such as Microsoft Project, Smartsheet, or similar tools is highly desirable. Strong analytical skills, attention to detail, and the ability to work under pressure are essential for success in this position.
If you are a proactive problem-solver with a passion for organization and efficiency, we encourage you to apply for this exciting opportunity to contribute to our team’s success.
Responsibilities
Text copied to clipboard!- Develop and maintain project plans and schedules
- Coordinate planning activities across departments
- Monitor project progress and identify potential delays
- Prepare and present planning reports to stakeholders
- Facilitate communication between project teams
- Update planning tools and software regularly
- Assist in risk assessment and mitigation planning
- Support project managers with administrative tasks
- Ensure alignment of planning activities with organizational goals
- Organize and coordinate planning meetings
Requirements
Text copied to clipboard!- Bachelor’s degree in business, project management, or related field
- 2+ years of experience in a planning or coordination role
- Proficiency in planning software (e.g., Microsoft Project, Smartsheet)
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to analyze data and generate reports
- Attention to detail and accuracy
- Problem-solving and critical thinking abilities
- Ability to work independently and in a team
- Familiarity with project management methodologies
Potential interview questions
Text copied to clipboard!- Do you have experience with project planning software?
- Can you describe a time you managed multiple deadlines?
- How do you handle unexpected project delays?
- What is your approach to cross-departmental coordination?
- How do you ensure accuracy in your planning documents?
- Have you worked with project managers before?
- What industries have you worked in as a planner?
- How do you prioritize tasks in a fast-paced environment?
- What tools do you use to track project progress?
- Are you comfortable presenting reports to stakeholders?
